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How to restore data to Project for the web

In this article, we will review how to restore data from the created backup. 

There are two pages where you can launch the restore process, Operation Details and Data Protection. 

Data Protection page allowa quickly restoring the required project/resource/group. It is also possible to open the full backup summary and select more data to restore. 

To launch the restore of a single project, perform the following: 

1. Open the Data Protection page and select the project you need to restore right now (the project restore is taken as an example, but you can restore a single resource/group following the same steps, selecting a resource or a group). 

You can select to review all backups of the projects/groups/resources on the page or select to review only Completed or Failed backups using the buttons at the bottom of this section. 

Use the date range option to select the required date for the state in which you need to restore the project. Use the Search option to find the needed Project/Resource/Group by name.

Click on the completed backup status of the required project, the Backup Summary page will be opened. You can review the information for the selected backup of a single project and resource it at once by clicking the Restore button. 

Choose the restore parameters and click the Restore Now button. 

To select more data for restore click the Full Backup Summary option. 

Review the summary for the backup and click the Restore button at the bottom. 

The Restore page will be opened where you can select what data you need to restore from this backup: Microsoft 365 groups, projects, and resources. 

Click on the pencil-like button next to each element to select data. 

You can either select everything at once or select only specific elements for restore. 

Select the restore mode

With the 'Restore a copy..' project mode selected a copy of the project will be created with the name 'Project name and backup date'. 

With the ‘Merge with existing project or create new if does not exist’ restore mode the existing project will be found by name and ID in its group, and in case it is not found, a new project is created from the backup. 

In case an existing project is found by the same ID and Name in its group, the project data is updated, merging with the data from the backup during the restore operation. See how the data will be updated:

Project Element



Project Name



Project Manager



Project Start date



Project calendar



Project Custom Fields


Only field values are restored. 
Deleted project fields will not be restored. 
The field name if a field has been renamed will not be updated.

Task Custom Fields


New fields created before the restore will not be removed.
The field name if a field has been renamed will be updated.
Deleted fields and field values will be also restored. 

Project Tasks


Missing tasks will be created, existing tasks will be found by name and ID. 
Task name and data will be updated. Tasks will be moved to their buckets as in the backup.
New tasks created before the restore will not be removed

Project Buckets


New buckets created before the restore will not be removed.
Deleted buckets will not be restored. 
Buckets will be renamed on restore according to the backup file information if buckets weren't recreated.



The hierarchy will be restored. In some cases, one more additional restore will be needed. 




Field Values

Task Name



Start and Finish dates





Only existing assignees are set during restore. 
If a bookable resource is deleted, it should be restored separately. 



Missing Labels are added to the dropdown and set to the tasks, renamed Labels are updated as in the backup. New Labels added after the backup are removed during the restore



Missing checklist items are restored, and item progress is set as in the backup. Renamed items are updated as in the backup. New Checklist items added after the backup are removed during the restore.

If a subtask was created out of a Checklist item after the backup, it would remain, and the same item would be created in the Checklist.




% Complete






Effort Completed


Effort Remaining





The file’s URL address and Text to display are restored.
If a file was deleted, it will not be restored.




If the ‘Delete project before restore’ restore mode is selected, the existing project found by name and ID will be deleted and a new project created from the backup. 

When the data is selected, click the Restore Now button. 

Operation Details page allows to open the full backup summary at once and select the required data for restore. Use filters on the page to quickly find the required backup operation. 

Click on the completed backup operation to open its summary. 

Clicking on the pencil-like buttons next to each element select the required projects/groups/resources for restore. Click the Restore Now button. 

The restore operation will be launched at once and will appear on the Operation Details page where you can check its status and progress. 

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